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Committee

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2026 Members:
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President, Treasurer & Webmaster: Meagan

Faceless Woman Portrait

Vice President & Enrolment Officer:

Michelle

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Faceless Woman Portrait
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Social Media Liasson,

Arts & Crafts Facilitator:

Courtney

General Member: Kayla

Committee Position Details:

 

President:

  • Is spokesperson and motivator for the play group

  • Is chairperson for all committee meetings

  • Liaises with and on behalf of all playgroup sessions

  • Is often a signatory for cheques

  • Writes annual report for annual general meeting (AGM)

  • Is familiar with constitution and policies of the Playgroup

  • Purchases daily requirements: tea, coffee, milk and sugar

  • Contact person for room hire and council issues

  • Takes responsibility for a master key

  • Organising yearly fundraiser and Christmas party

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Treasurer:

  • Plans and reviews the budget with the President

  • Handles collection and banking of all money including fees and fundraising

  • Presents a financial statement of all incoming and outgoing monies to each committee meeting

  • Keeps ledgers and receipt books current

 

Enrolment Officer:

  • Needs to have a mobile phone

  • Keeps a list of all families attending playgroup sessions

  • Allocates families to playgroup sessions at the beginning and throughout the year

  • Keeps members even throughout sessions

  • Keeps names and telephone numbers of families on waiting lists or refers them on to other playgroups

  • Places families in the most appropriate session

  • Ensures enrolment forms are filled in

  • Recommends when a new session needs to be started

  • Is the telephone contact, therefore the first contact for new families that want to enrol

  • May also be the contact person for Playgroup Victoria

Vice President:

  • Assisting the president, stepping up to lead meeting or take on duties in the absence of the president

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Art/Craft Coordinator:

  • Organises art/craft activities, sets a theme for the craft corner

  • Purchases art/craft supplies and other equipment

  • Ensures there are sufficient supplies for all groups

  • Develops a system for playgroup sessions to request equipment

  • Works to a budget as discussed with President

  • Keeps all catalogues, available discounts and list of purchases made

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Webmaster

  • Keeps the website page up to date

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Social Media Co-Ordinator

  • Keeps the Facebook page up to date and replies to messages

  • Shares news, photos and any updates on the Narre Warren Kidz Playgroup Facebook Page

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All committee members:

  • Represent the views of their playgroup session members

  • Make sure the back door and outdoor toy box and cubby house is locked

  • Prompt members to sign in and out each session

  • Prompt members to pay their fees on time

  • Reviews the cleanliness of the rooms before leaving, and enforces the monthly cleaning roster

  • Maintain confidentiality of all matters discussed

  • Attend committee meetings

  • Encourage group participation in fundraising events

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